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Reimbursable & Non-Reimbursable Quick Reference Guide

Reimbursable Expenses

If reasonable and necessary, the following are reimbursable expenses.

  • Air and rail travel
  • Alcoholic beverages purchased in conjunction with OFFICIAL College business entertainment (EXCEPT for GRANTS & CONTRACTS)
  • Business related subscriptions
  • Car rental
  • Ground transportation including taxi and metro fares, mileage for personal vehicles, parking fees and tolls
  • Hotel business center and internet charges
  • Lodging
  • Meals and entertainment while on official College business
  • Registration and fees for attendance at approved conferences and seminars
  • Tips associated with lodging, meals, and transportation

Non-Reimbursable Expenses

  • Cellular Phones and related service fees
  • Clothing
  • Dependent Care
  • Donations and contributions
  • Entertainment under federal grants and contracts
  • Expenses that have been or will be paid or reimbursed by an outside source
  • Fines and penalties
  • Fines or tickets resulting from traffic, parking, or other violations
  • Gift Cards
  • Personal Items
  • Pet care